About Asanda Magqwala

  • Academic Level Degree Bachelor
  • Age 33 - 37 Years
  • Salary 1900
  • Gender Female
  • Industry Office Administration
  • Viewed 292

About me

I have a ND: Public Management and Btech: Quality from Cape Peninsula University of Technology.
I possess excellent problem-solving skills and well-developed organizational abilities and I look forward to discussing the possibility of joining your team. Thank you for your time and consideration.
Sincerely
Asanda Magqwala

Education

  • 2005 - 2007
    CAPE PENINSULA UNIVERSITY OF TECHNOLOGY

    ND: PUBLIC MANAGEMENT

    Public Decision Making, Policy Studies, Financial and Procurement Management, Human Resource Management 1 Human Resource Management 2, Public Procurement and Logistics, Fundamentals of Research, Public Office Management, Public Service Delivery, Public Financial Management.

Experience

  • 2018 - 2021
    CAPE PENINSULA UNIVERSITY OF TECHNOLOGY

    ADMINISTRATIVE ASSISTANT

    Financial Administrative Support Verification and processing of all source documents received (requisitions, EFTs and journals), Check the validity, completeness and accuracy of all requests relating to:, Procuring of goods and services (Requisitions – Vendors), All once off payments (Manuel EFT’s - Non Vendors), Students Claims/Refunds, Human Capital Contracts, Invoices to be raised for income received, Identify deviations and weak accounting practices and with the assistance from Central Finance implement corrective procedures to ensure adherence to Finance Policies Providing financial administrative assistance to staff, grants manager, project and activity leaders, General assistance to project leaders with respect to financial transaction (travel arrangements, events, conferencing and workshops), Retrieving all support documentation as required for the UCDG audit, Provide the relevant administrative support to Co-ordinator during the audit process General Administration Data Capturing, Accurate Recording Keeping/ Filing, Maintain a daily worksheet, General Correspondence, Telephone responsibilities, Project communication to project owners and service providers, Assist with the preparation of workshops, minute taking at committee meetings, seminars, conferences and other events (catering, venue bookings, stationery, registers, Support project leaders with admin duties, Making arrangements for travel, transport and accommodation for visits to other campuses, universities, and visitors abroad, Provide assistance with events and workshops, Administration of workshops: name tags, attendance lists, other possible study material, Support with compiling reports Tracking of Expenditure Administer and maintain, a Database Document Tracking System for the allocation for all Grant expenditure, Ensure that the tracker is updated on the shared drive, Preparing reconciliations to project administrator/budget controller, Submission of monthly reconciliation to respective leaders Project HC and Payroll administrative support Capturing of all HC contracts on the checklist with all supporting documents, processing all contracts with supporting documents, ensure that the Checklist is updated on the Shared Drive Position Held: Administrative Assistant(Language Unit) Period: 17/09/2018 – 30/09/2020 Duties General Administration Data Capturing, Accurate Recording Keeping/ Filing, Maintain a daily worksheet, General Correspondence, Telephone responsibilities, Project communication to project owners and service providers, Assist with the preparation of workshops, minute taking at committee meetings, seminars, conferences and other events (catering, venue bookings, stationery, registers, Procurement Duties: Purchasing and Procurement, Sources quotations, Processing of Requisitions on ITS, Obtain Order Numbers (CP Number), Process Invoices for Payment Financial Duties Update project activity accounts, Monthly project activity financial reports Competencies, Knowledge of administrative procedures and processes relating to university administration of cost centres, Strong interpersonal skills and team player Planning, organizational and monitoring skills Computer literacy, Strong learner, ability to work in a strong work ethic in a research intensive environment record keeping Human Capital Duties: Verification of HR Documentation, Loading Contracts to excel spread sheet, submit contracts to Human Capital, Processing of salary claim forms for hourly paid contract staff, Loading Claim Forms - Excel spread sheet, Updating Accounts on excel

  • 2015 - 2015
    SA LOCAL GOVERNMENT BARGAINING COUNCIL

    TRAINING COORDINATOR

    Clerical Applications Copy typing and formatting documents/reports and creating presentations using word processing and related office applications. Preparing notifications for regional training sessions and forwarding to the immediate superior for verification. Receiving, sorting, processing and filling all training-related correspondence, including returns (statistical and reports) from municipalities, trainers and service providers and liaising with or reporting supervisor where necessary. Transmitting or receiving facsimile and/or attending to the photocopying and binding of correspondence/documents. Controlling all training material, including deliveries supplier/head office and distribution to training centres, monitoring such stock levels and reporting to supervisor on stock replenishment needs. Handling or initiating telephonic queries and requests in relation to all training issues and elevating queries or requests where necessary to supervisor. Transactional Information Processing Establish and maintaining good channels of communication with all stakeholders associated with the training. Seeking quotations from service providers, process and presenting to supervisor for decision on proffered supplier. Issuing purchase orders to suppliers and monitoring supply of goods and services to ensure compliance with original order. Preparing paper trail for claims from panellist’s/service providers and, referring to prescribed rates to calculate fees to facilitate the processing of payments. Receiving and referencing transactional documents (invoices) checking details of recordings and claim amounts against prescribed or agreed rates to calculate fees to facilitate the processing of payments. Planning and Organizing Seeking training venues establishing their suitability Ensuring publicizing of training venues to relevant clients Ensuring provision of learning/training aids for use by trainers Preparing training attendance registers for training venues Travel to training venues and municipalities Reporting & Allied Applications Establishing and maintaining appropriate reporting formats to record all aspects of the training project. Updating training relating information Filing documents/correspondence according to referencing guideline, accessing the relevant file and inserting/removing pages.

Languages

ISIXHOSA
Proficient
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